By Julie Fouque, VP of Marketing

One of the most common use cases for content management we handle for clients in the energy sector is Asset Operations.

The business needs for Asset Operations address a core information management function: Providing up-to-date information related to the operation and maintenance of complex assets that also must satisfy strict compliance requirements.

oil and gas workers

A content management system can provide a single tool to manage your asset-related documentation, workflow processes around the documentation, access to it, and ways you demonstrate documentation controls for the purposes of audits.

As a Documentum system integrator, we’ve worked with clients who use both standard Documentum features for Asset Operations and others who use the Documentum for Asset Operations module.

Organizations that use Documentum and have not yet implemented the asset operations module will be glad to learn that adopting OpenText Documentum for Asset Operations is an easy way to use their current content management system to strengthen asset management.

Key capabilities of the Documentum for Asset Operations module include:

  1. Configuration based on industry best practices

Pre-built tools and templates get users up and running quickly, eliminating extensive custom programming and lengthy deployment schedules. Templates based on standards, such as ISO-9001 and ISO-55000, provide as-built document management that promotes company-wide adherence to best practices.

  1. Single source of asset information

The solution integrates with key project and maintenance management systems to provide fast and secure access to all asset information, including standard operating procedures (SOPs), technical documents, as-built specifications and drawings, project plans, spreadsheets, contracts, training documents, video, and audio. This information is no longer spread across disparate systems, which enables users to quickly find documents using advanced search capabilities.

  1. Reliable regulatory compliance

Incomplete, missing, or inaccurate asset-related information can lead to delays and failures to comply with HSSE regulations or an inability to prove compliance during an audit or inspection. Documentum for Asset Operations ensures reliable regulatory compliance by automatically creating a full audit trail, enforced review, electronic signatures approval, tracking and reporting. Status actions like “to be read and understood” simplify approval processes and ensure inspection-readiness.

  1. Integration with key business systems

This allows users to access documents using familiar software and ensures they find the right information. The solution gives users access via the desktop, work hubs, and maintenance management systems, helping them be productive anytime, anywhere.

Download the data sheet to learn more.

Ready to get started? Contact us today.